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Mileage Reimbursement Calculator
Turn work miles into dollars with the 2026 IRS standard mileage rate, or use your own rate per mile.
How mileage reimbursement is calculated
Mileage reimbursement is the miles you drove for work times a rate per mile. The IRS publishes a standard rate every year, and many employers use it. For 2026 the business rate is 76 cents per mile for miles driven from July 1 (it was 72.5 cents from January to June). 200 business miles in August are worth $152.00.
What counts as business miles
Driving from one work site to another, to a client, or to a business errand usually counts. The commute between home and your regular workplace does not. Write down the date, where you went, why and the miles for each trip, because a log is what the IRS and most employers ask for.
Pay periods and splits
Reimbursements are often paid with a regular paycheck. See when yours lands with the pay period calendar, or work out hours and pay with the time card calculator.
Frequently asked questions
How do I calculate mileage reimbursement?
Multiply the miles you drove for work by the rate per mile. 100 miles at 76 cents a mile is $76.00. This calculator also adds up trips per week into weekly, monthly and yearly totals.
What is the IRS mileage rate for 2026?
The IRS set the 2026 business rate at 72.5 cents per mile from January 1, then raised it to 76 cents per mile for miles driven on or after July 1, 2026. Medical and moving use 23.5 cents from July 1 (20.5 before), and charity stays at 14 cents. Apply the rate that matches the date you drove, and check the IRS announcement for filing.
Do employers have to use the IRS rate?
No. In most US states employers can reimburse at any rate, including nothing. The IRS rate is the standard that makes a reimbursement tax-free under an accountable plan, and some states, such as California, require employers to cover necessary business driving costs. Use the rate your employer or client actually pays.
Does commuting count as business mileage?
Generally no. Driving between home and your regular workplace is a commute and is not reimbursable or deductible. Trips between work sites, to clients, or from your office to a meeting usually count. Keep a log with date, purpose and miles.
Should I count the drive back?
Yes, if the whole round trip was for work. Tick the round trip box and the calculator doubles your one-way miles.
Is my information saved?
No. The calculation runs in your browser. Your miles and rates are never uploaded or stored.